What information should be documented in an incident log is the same list whether the incident was an injury or a near miss, and the incident report template on this site asks for it in order. What happened, in plain sentences. Where and when, to the minute. Who was involved and who saw it. The injury and the treatment given. The equipment and the conditions. The RAMS in force for the task. The recordability decision. The alerts made, with times. The investigation and the change. Under 29 CFR 1904.39, cited below, an employer must report a work-related fatality to OSHA within eight (8) hours and an in-patient hospitalization, amputation or loss of an eye within twenty-four (24) hours; under 1904.7 an injury or illness is recordable if it results in, among other criteria, medical treatment beyond first aid. Free, without an account.
The facts
What happened, where, when, in sentences a stranger could follow; the weather and the light; the equipment involved with its identification; photographs. Written the same day by the person who saw it or the foreman.
The people
The person injured or nearly injured, the witnesses with contact details, the first aider, the foreman. Statements taken the same day, signed. Names, roles and employers for the injured person and every witness, with contact details, so the investigator can reach them later.
The decisions
Recordable or not under the criteria cited below, with the reasoning; reportable or not, with the deadline; the alerts made to the emergency services, the owner, OSHA, the client and the insurer, each with the time and who made it.
The follow-up
The investigation against the RAMS: assessed, in the method, in place, followed, enough; the change made and recorded. DailyLogDesk Pro keeps the log with the RAMS and the changes; the template prints the report. From the vendors' own pricing pages, cited below: SafetyCulture lists its Premium plan at $29 per seat per month billed monthly or $24 billed annually, with a free plan for small teams; Contractor Foreman lists its Basic plan at $49 per month for one user. DailyLogDesk Pro is $29 per month for the whole site team.
Questions people ask about what information should be documented in an incident log
Should near misses go in the incident log?
Yes, with the injury section blank; a log with no near misses is one from a crew that does not report.
How long is the incident log kept?
For the period the rule sets; the log is set to keep it.
Is the template free?
Yes, without an account.