A near miss is the incident that did not injure anyone, and the reason to record it is that the next one will. It goes on the incident report like an injury: what happened, where, when, who was near, what stopped it, the RAMS in force. It is analysed the same way: was the hazard assessed, was the control at a step, in place, followed, enough. And it is counted, because a site with no near misses recorded is a site that does not report. The incident report template on this site prints the record, free and without an account.
Recording it
The same form as an injury with the injury section blank: the event, the location, the time, the people near it, what prevented harm, the equipment, the RAMS in force. Filled on the day by the person who saw it, with the foreman's name. The template on this site carries a near-miss line.
Analysing it
Against the RAMS: was the hazard in the assessment, its control in the method, in place, followed, enough. The near miss is a free lesson, and the analysis is the same five questions the injury would have needed.
Counting it
Near misses per site per month, read beside the injuries. A site reporting several near misses and no injuries is a site with a crew that reports; one reporting neither is not safe, it is silent. The daily activity report on this site is where the near miss is first noted; the incident report is where it is recorded.
Where the law comes in
The HSE's RIDDOR page, cited below, says work-related accidents must be reported where they result in a worker being away from work or unable to do their normal duties for more than 7 consecutive days, not counting the day of the accident but including weekends and rest days, with the report made within 15 days, and recorded where the absence is more than 3 consecutive days. Certain dangerous occurrences are reportable as near misses under RIDDOR whether or not anyone was hurt; the HSE page cited below lists them. DailyLogDesk Pro keeps the near-miss record with the incidents; the template prints it. From the vendors' own pricing pages, cited below: SafetyCulture lists its Premium plan at $29 per seat per month billed monthly or $24 billed annually, with a free plan for small teams; Contractor Foreman lists its Basic plan at $49 per month for one user. DailyLogDesk Pro is $29 per month for the whole site team.
Questions people ask about near miss
Should near misses be discussed with the crew?
At the next toolbox talk, without blame, as the lesson they are.
Is a near miss reportable?
Most are not; the dangerous occurrences the HSE lists are, whether or not anyone was hurt.
Is the template free?
Yes, without an account.